Sharing

Sharing vs Access to File Server Shares

There are two ways to share files and folders in Triofox:

• File Server Shares Access:

  Available only to the administrator, who can enable remote access to any existing file server shares or folders created in Triofox. An administrator can enable access to shares for native Triofox users or existing Active Directory users.

• Sharing:

  Both the administrator and users can share files and folders with anyone who has an email address. The recipient of the share will receive an email with a link to open the folder or download the file. If the recipient of the email is also a Triofox user, he/she can access the shared file or folder directly from his/her account.

  Administrators can prevent users from sharing if needed.

Sharing Files And Folders

File Sharing

To share a file, highlight the file and click the 3 dots to bring up the context menu from which you can select the Share option, revealed in the file header. You can also right-click the file and select the Share option from the context menu. When the file is selected and the right panel is open, you will also find a Share link there.

After clicking "Share" above, in "Invite People" window, click the email field and enter the email address(es) separated by semicolons (;) for all people who need access to the file. You can also add notes if required. Click CONTINUE.

The second share window gives you access to the sharing options panel where you can make important decisions, such as how long the share should be active and how much control you want to give the user (e.g., read-only, full-control access). You can also make this share available to the public by getting a public link. If desired, you can also subscribe to notifications for the share.

You can access previously shared items by clicking on the share icon on a folder or file. You can access other shares by opening the right panel and clicking the "Edit" button next to the "File Shared with people" option.

Folder Sharing

In this example, the icon view has been changed to a detailed view of the files in this folder. To share a folder, mouse-over it and select the Share icon in the corresponding row. You can also right-click on the file and select "Share" from the context menu.

Removing Shares

When setting up a share, a user can specify an expiration date. Once the share expires, other users can no longer access the share.

Users can also delete the share manually. To delete a user's access to a share, open the right panel and click the "Edit" icon for shared items. In the next panel, select the item you want to change, and then click the Delete icon in the pop-up window to remove that user's permission to the share.

Get Public Link

In the Web Portal, you can retrieve the public link for a file with "Read-only" access by right-clicking on a file or folder.

Request a File

You can request a file for folders via the Web Portal.

Accessing "Files/Folders Shared With Me"

When a file or folder is shared with the user, he/she will receive an email. The link in the email can be used to open the file or folder.

If the user has a Triofox account with the specified email address, the shared files and folders will appear under the "Files shared with me" folder in both the Triofox Web Portal and the Triofox Desktop App.

Web Portal

You can access the shared files by clicking the "Shared files/folders" button in the File Browser view of the Web Portal.

Desktop Clients

In the Desktop Clients you can access shared files by navigating to the Triofox drive using the Explorer. There you will find all shared files listed with information about who shared the file with you.